Wednesday, December 31, 2014

Important Information about Travel and Flight Bookings

Dear Final Leg Team Members;

I hope you have had a great holiday season and had the opportunity to slow down a bit and enjoy some well-deserved time with family and friends!

The time has come to start the airline booking process

Garber FCM Travel will begin booking the Team flights on Monday, January 5th and it is anticipated that is will take several weeks before the entire Team is booked. 

Here are a few VERY IMPORTANT reminders:   I have also sent this to the individuals that were indicated as responsible for payment for each runner.  Only one approval is needed prior to booking so please communicate with one another (Program & Runner).

Running Team Leaders, athletes, and Council Logistics & Documentation Team airfares are paid for by the LETR Executive Council/SOI but we still need your approval for the flight itineraries.

Ø  Council Logistics Team will arrive on July 8th and depart on July 27th

Ø  California Logistics Team members will arrive on July 9th and depart on July 27th

Ø  Running Team Leaders will arrive on July 9th and depart on July 27th

Ø  Runners (law enforcement & athletes) will arrive on July 11th and depart on July 27th

Ø  All Team members must arrive by 5 p.m. on their scheduled arrival date

Ø  There are a few pre-approved exceptions to these dates and the runners know who they are

Ø  You must check your e-mail at the very least daily.  Garber FCM Travel will send you the proposed itinerary which you must approve by replying back to Garber FCM Travel before they are booked.  These flights can only be held for 24 hours before they are paid for.

Ø  Many airlines are now charging a fee to reserve your seat preference at the time of booking.  You will be notified about this if it applies to you.  Airlines "bump" those with non- reserved seating first if the airline is overbooked so we are requesting that each program pay this seat assignment fee as it is critical to get all team members in at the mandated time.

Ø  All flights are the cheapest available and are non-refundable

Ø  Please don't unnecessarily question flight itineraries.  The professional travel agent will have made every attempt to find the most direct flight at the cheapest cost within the mandated time parameters.

If you have any questions or concerns, please do not hesitate to contact me.

Wishing everyone a Happy, Healthy, Safe &  Prosperous New Year!

All the best;

John Newnan
Team Captain
2015 Los Angeles Final Leg

(410) 207-3117

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